Authorized Drivers

The following individuals may qualify as authorized vehicle operators – see authorized driver requirements below.

a. Members of the Board of Regents

b. Employees (faculty and staff) and emeriti faculty of the University of Nebraska

c. University of Nebraska students not included in a. or b. who are University of

Nebraska students traveling on official University business as designated by the Chancellor’s Office, UNL Dean or Director.

Authorized Driver requirements

Faculty and staff:


University vehicles may be driven by licensed employees over 18 years of age. To be considered for approval to drive, the department or individual must:

1. Submit the name for approval on-line at https://scsapps.unl.edu/MPERequest/NewDriverAuthorization.aspx or submit their first & last name, date of birth, drivers’ license number or a photo copy of their drivers’ license and the employing departments cost object to Transportation Services. Note: The department employing the driver is responsible for all fees required to obtain driving records.

2. Have a "V" status driver's license and in the last 36 months driving records free of:
a) A current suspension or revocation of a state driver's license that restricts an employee's ability to drive at work.
b) Any traffic violations within a three-year period accumulating a total of 6 or more points.

Note: For the first 36 months while this policy is being implemented, existing employees, with prior driving records that would prevent them from being authorized to drive on University business, may be allowed to drive with provisional authorization if they receive no additional traffic violations. Provisional authorization will be granted after review by a committee comprised of the University Risk Manager, Employee Relations Director, UNL Assistant Police Chief, and Transportation Services Director. Driving records will be checked every six months (at the employing departments’ expense) for existing employees with provisional authorization. Any traffic violation conviction will result in the immediate removal of this provisional authorization.

If a Department of Motor Vehicles Motor Vehicle Report reveals convictions (regardless of whether points were assigned or not) for Major Traffic Offenses as enumerated in Appendix A, or license suspension or revocation as specified above, the UNL Unit that employs the employee shall be notified by Transportation Services or Human Resources the employee is no longer authorized to operate a University vehicle or drive on University business. A copy of the Motor Vehicle Report will be given to that employee. If that employee disputes the facts shown on the Motor Vehicle Report, he/she may challenge them with the Nebraska Department of Motor Vehicles. Appeals for removal of University driving privileges will be reviewed by a committee comprised of the University Risk Manager, Employee Relations Director, UNL Assistant Police Chief, and Transportation Services Director.

An employee who drives a vehicle during the course of performing University duties who no longer meets the driver standards of this policy may be given alternative duties for which he/she is qualified or at the unit’s discretion may be terminated according to UNL Human Resource policy. Units should contact Human Resources to facilitate this process.

An employee who accumulates a total of 6 or more points within a three-year period and no longer meets the driver standards of this policy may request provisional authorization review by a committee comprised of the University Risk Manager, Employee Relations Director, UNL Assistant Police Chief, and Transportation Services Director. Provisional authorization can be requested by the employee’s supervisor; is not guaranteed; requires the employee remain free from any moving violation conviction for 36 months; and will only be granted once to the employee. The employee may be required to complete a driver training course (named by the committee) at the employee’s expense.

Motor Vehicle Reports will be initiated at least on an every other year cycle for all employees who drive a vehicle during the course of performing University duties and will be initiated prior to a job offer being made to new applicants whose duties include a substantial amount of vehicle operation. New employees may be hired subject to the University receiving a driving history that qualifies them as an Authorized Driver as defined above.  New hires are not eligible for provisional authorization.  If an employee is hired with an unacceptable driving record, before they may become eligible to drive on University business, their 36 month driving record must be free of all moving violation convictions.  All drivers shall report any conviction for any Major Traffic Offense (whether or not points are assessed) or any change in the status of their license to their supervisor that results in the loss of work driving privileges. This action shall occur on the first working day following the conviction or as soon as possible thereafter. The supervisor shall report such change or conviction to Transportation Services and Human Resources immediately. Failure to comply with this policy shall be considered a willful violation of this policy and may subject an employee to disciplinary action, and loss of UNL driving privileges.

Driving records will be checked annually for trained large passenger-van drivers, and holders of commercial drivers’ licenses.

Those faculty and staff whose driving record is clear of any driving offense will be subject to review after 24 months have elapsed from the preceding driving record receipt date. All other drivers will be subject to annual reviews.

Students:


Only currently enrolled full or part-time students over 18 years of age who have been approved by UNL Transportation Services are allowed to drive University-owned or rented vehicles. For agriculture related work, some 17 year old license holders may be allowed to operate certain vehicles as specified by Child Labor Law on agriculture property while under direct supervision. In order to be approved to drive, the department or student must:

1. Submit their name for approval on-line at https://scsapps.unl.edu/MPERequest/NewDriverAuthorization.aspx or submit their first & last name, date of birth, drivers’ license number or a photo copy of their drivers’ license and the employing departments cost object or payment for obtaining the driving record to Transportation Services. Students (who are not student employees) are responsible for all fees required to obtain driving records.
2. Have a "V" status driver's license and a driving record free of any of the violations and other items shown under Faculty and Staff above.

Students who, at any time, do not meet the above qualifications will be prohibited from driving University-owned or leased vehicles. International drivers’ licenses or licenses issued by countries other than the United States are not acceptable. Drivers licenses issued in the United States less than 12 months prior to the date of planned travel may not be accepted. Drivers with licenses issued in the past 12 months will be required to demonstrate driving proficiency prior to being authorized to operate motor vehicles on University business.