Comprehensive maintenance and repair expense records are required for all University licensed vehicles (including owned or leased or donated vehicles). Vehicle repairs performed at Transportation Services, or charged to the vehicles Voyager credit card, or payments processed through Transportation Services are automatically recorded in the University fleet management system. Vehicle maintenance and repairs (including installation of special equipment or accessories) performed by department staff or by private vendors with payment processed by the responsible department are to be entered at: https://scsapps.unl.edu/MileageEntry/DeptVehicleCostEntry.aspx
Vehicle operating expenses fall into two categories, Transportation Services responsibility and operating department responsibility.
Maintenance and/or repairs estimated to cost more than $50.00 require pre-approval from the department responsible for the repair expense. Approval for maintenance and/or repairs when Transportation Services is responsible may be obtained by calling (402) 472-2422, or 472-7937. Approval for maintenance and/or repairs when the operating department is responsible can be obtained by contacting the departments’ vehicle coordinator. When requested, Transportation Services will advise or assist departments in approving vehicle repairs. After hours within the Lincoln calling area, call the University operator (402) 472-7211 for connection with the proper individual. After hours outside the Lincoln calling area, call (800) 332-0265 for connection with the proper individual.
Failure to secure approval for expenditures over $50.00 from the department responsible for the vehicles operating expense may result in the entire cost of repair being charged to the using department or other corrective actions.
Transportation Services maintains a complete service and repair facility at 1931 N. Antelope Valley Parkway, Lincoln NE, call (402) 472-7937 to schedule service/maintenance/repair. All service, maintenance, and repair of Transportation Services vehicles in the Lincoln area should be performed at this facility. Department owned vehicles in the Lincoln area are encouraged, but not required to utilize these facilities.
When servicing a vehicle outside the Lincoln area, please coordinate the maintenance and repair with the Transportation Services shop to assure comprehensive use of warranty, benefit of available discounts and quality of repair. Please call (402) 472-7937 for coordination and determination on whether to return the vehicle to Transportation Services for repair or have repair completed at a commercial facility.